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Mandatory reporting to the Digital Waste Tracking Service began for receiving sites in England and Wales on 1 October 2026. Scotland and Northern Ireland follow in January 2027. A few weeks in, the day-to-day work has settled into a pattern, and it is less about the first submission than about everything that happens after it. For a full overview of the system, see What is UK Digital Waste Tracking?. For readiness tips, check our Digital Waste Tracking Readiness Checklist. ...

Defra publishes a list of software that can be used to report receipts of waste to the Digital Waste Tracking Service. The list was last updated on 23 October 2026, and it includes Crystal Clear Logic Limited — Sentinel. We are pleased to be on it. We also think it is worth being clear about what the listing means, because it is easy to overstate. What the listing means To be listed, a provider must integrate with the Report receipt of waste API and complete Defra’s Production Approval Test (PAT) scenarios. Providers then self-certify that their software meets the digital waste tracking requirements, and state which of the scenarios their software does not support. ...

On 1 October 2026, reporting every load to the Digital Waste Tracking Service becomes mandatory for permitted and licensed receiving sites in England and Wales. Sites in Scotland and Northern Ireland follow in January 2027. With weeks rather than months to go, here is a checklist for the final stretch. Access and accounts Your organisation is registered with the service and the right people have access. Your software provider is connected to the live service, not just the test environment. You know who on site is responsible for checking submissions each day. Data at the gate Every material the site accepts has the correct EWC code set up. Haulier and carrier registration details are verified and current. Customer and supplier records include the origin details a receipt needs. Gate staff know which fields are now mandatory and why. Submissions You have sent test receipts covering your real load types, including hazardous waste and anything unusual. You know how rejected submissions are reported to you and who fixes them. You know how to correct a receipt that has already been accepted. Receipts will be reported within two working days, including over weekends and bank holidays. What does not change Staff know waste transfer notes, consignment notes and Annex VII forms still have to be completed. Your permit returns continue as before. After go-live Someone checks the first week’s submissions daily. Problems found in the first weeks are fed back into gate procedures, not just fixed one by one. If several of these are still open, prioritise the gate data and the error-handling process. Those are the parts that are hardest to put right once reporting is under way. ...

For a waste receiving site, the weighbridge is more than a scale. It is the point where every load is identified, weighed, classified and accepted, and where almost every record the site keeps begins. With digital waste tracking becoming mandatory for receiving sites in October, the quality of that record matters more than ever. Here is what we think good weighbridge software for a waste site should do. Produce a complete ticket for every load Each transaction should capture the vehicle registration, haulier, customer or supplier, project reference, material and EWC code, gross, tare and net weights, the disposal site and the time — completed at the gate, not reconstructed later. ...

From October 2026, receiving sites in England and Wales will report every load they accept to the Digital Waste Tracking Service. Much of the information is familiar from waste transfer notes and consignment notes. What changes is that it must be complete, consistent and submitted within two working days of receipt. Here is the kind of information a receipt record holds, and where it typically comes from. Defra’s guidance and API documentation set out the exact requirements, so use them as the definitive reference. ...

Choosing the right digital waste tracking software is an important decision for UK waste receiving sites. With mandatory digital waste receipt reporting now underway in England and Wales, operators need systems that support accurate records, efficient site operations and reliable submission processes. For businesses handling significant numbers of vehicle movements, software integration may offer substantial advantages over manually entering receipt information into a separate reporting system. But not all waste tracking systems provide the same functionality. ...

Welcome to the Regentrax blog. This is where we’ll share updates on Sentinel, our digital waste management and weighbridge platform, along with insights on UK waste compliance, haulier management, and site operations. What to expect Product updates and new features in Sentinel Guidance on digital waste tracking compliance in the UK Practical tips for weighbridge operators and waste managers Industry news and regulatory changes We’re building Sentinel to make waste compliance simpler and more reliable for everyone in the supply chain — from hauliers and disposal sites to waste producers and regulators. ...

At Regentrax we’re continuously improving Sentinel to make waste management simpler, more transparent and more efficient for everyone in the supply chain. Here’s a look at what we’ve recently added. Customer & Supplier Portal Customers and suppliers can now log in securely to their own dedicated portal and track loads arriving at site in real time. No more chasing phone calls or waiting for end-of-day reports. As soon as a vehicle is weighed in, the data is live. Suppliers can see exactly what has arrived, when it arrived, and the relevant transaction details — giving everyone in the supply chain the visibility they need to manage their operations confidently. ...

Compliance risk in waste management is rarely the result of a single catastrophic failure. More often it accumulates gradually — through incomplete records, inconsistent processes, data that cannot be retrieved when it is needed, and gaps in the audit trail that only become visible under scrutiny. Real-time waste traceability addresses these risks at the source. When every movement of waste is recorded accurately, immediately and completely, the conditions that allow compliance failures to develop are systematically removed. ...

Managing waste compliance in the UK has never been more demanding. With mandatory digital waste tracking on the horizon, operators need a platform that handles the day-to-day realities of site operations — not just the paperwork. That’s what Sentinel is built for. Here’s an overview of what the platform does. Weighbridge & Transaction Management At the heart of Sentinel is a complete weighbridge transaction system. Every load is recorded with full detail — gross weight, net weight, vehicle registration, material type, haulier, disposal site, and timestamp. Transactions are captured digitally at the point of weighing, eliminating paper records and manual data entry. ...